Executive Administration Assistant Full Time

Title: Executive Assistant

Location: London, UK (hybrid)

The Team

This role will be supporting a small group of senior members, the Executive Assistant (EA) plays a pivotal role in enabling the effectiveness of the Client Strategy and Legal & Operations teams. This position ensures the smooth orchestration of daily operations, manages high-level administrative and strategic support, and facilitates strong communication across key stakeholders. The EA serves as a trusted gatekeeper, communicator, and coordination point for CCO priorities.

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Responsibilities

• Serve as the primary administrative and operational support to 3 MD’s, including calendar management, travel planning, meeting coordination, and expense processing.
• Coordinate materials for high-level meetings, including the ELT touchpoints, board presentations, and internal town halls.
• Maintain confidentiality while handling sensitive information and ensure leaders are well-prepared for key engagements.
• Assist with internal communications by drafting announcements, memos, and meeting summaries aligned to priorities and partner with internal communications for reviews and sign offs.
• Foster an environment of collaboration and high performance, acting as a cultural ambassador for the the Chief Client Office.
• On an ad-hoc basis, support broader Chief Client Office initiatives, in coordination and partnership with the EA team.

Required Skills, Experience, and Knowledge

• Education: Bachelor’s degree or equivalent experience in Business, Communications, Marketing, or a related field preferred
• Experience: 5+ years of experience in executive support roles, preferably within large, matrixed global organizations.
• Exceptional organizational skills and attention to detail.
• Ability to navigate complexity and prioritize effectively under pressure.
• Strong written and verbal communication skills, with the ability to create clear, executive-ready deliverables.
• High emotional intelligence, integrity, and discretion.
• Comfortable using Microsoft Office Suite, Google Workspace, and collaboration tools like Slack, Asana, or Monday.com.
• Preferred: Familiarity with marketing operations or corporate communications.