Estates Operations Assistant Full Time

We are recruiting for an Estates Operations Administrative Assistant to join our thriving team, someone who is an enthusiastic and diligent multi-tasker who will help manage a range of activity such as property leases, disposals, administration, and some basic finance functions. You will be supporting a busy team who lead on the delivery of infrastructure capital projects; this can take the form of refurbishments, as well as reprovisions and new builds.

The Role

• Work under the supervision of the Head of Estates Operations
• Help manage the company property portfolio, including acquisitions, leases, closures and disposals
• Oversee the administration related to facilities management support
• Assist with the following areas:
• Planning applications
• Asbestos management register
• Accrual information collation
• Maintain Estates-related databases such as for leases, empty sites,
• Help to manage rebates on Council Tax & Business Rates
• Collate insurance reinstatement costs and site surveys
• Contribute to searches for new sites
• Collate team monthly timesheets
• Raise fund requests and purchase orders for suppliers
• Provide basic budget management support to the team
• Undertake team administrative tasks
• Assist team projects as required
• Ensure both SharePoint and CRM systems are kept up to date
• Contribute to wider Estates Team tasks as directed by the Director of Estates

What we need from you!

• Personable and professional
• A good communicator, both written and verbal
• Able to work remotely (at home) with minimum supervision
• Well organised, diligent and reliable
• Flexible and able to operate with minimum fuss
• Ideally 5 GCSE including Maths and English
• Proficient in the use of Microsoft Office, Excel & Word

Benefits

By joining our friendly and supportive team, you will also be part of a company that invests in you for personal and professional development and provide a range of benefits including:

• 25 days annual leave plus 8 days bank holiday, plus birthday day leave. 25 days increase to 27 and then 30 days based on length of service
• Aspris rewards and discount scheme
• Comprehensive induction plan
• Pension scheme
• Commitment to your on-going training and career progression
• We cover the cost of your enhanced disclosure check (if required)
• Employee recognition scheme
• Employee assistance programme
• Tech Scheme – can buy tech and then pay it back through salary sacrifice
• Cycle to work scheme – can buy a bike and then pay it back through salary sacrifice
• Wellbeing support