Department Administrator Full Time NEW

Do you enjoy coordinating people, processes, and compliance to ensure safe and efficient operations?

Join our team

Baker Hughes is a global energy‑technology company operating in over 120 countries. We deliver innovative solutions that make energy safer, cleaner, and more efficient. Our Process & Pipeline Services (PPS) organization provides inline inspection, pre‑commissioning, and maintenance solutions to customers across the oil and gas industry, supporting both short‑term projects and long‑term contracts.

Partner with the best

As a Department Administrator, you will play a critical role in supporting personnel planning and deployment for projects requested by Account Project Managers. You will be an integral part of the departmental support team, working closely with Operations to ensure field personnel are effectively resourced, briefed, trained, and compliant with Baker Hughes safety and quality standards.

This role is primarily based in Aberdeen, with responsibility for Great Yarmouth (GY) field staff, and operates under a local UK contract.

As a Department Administrator, you will be responsible for:

• Supporting the planning and delivery of personnel resources requested by Account Project Managers
• Ensuring timely execution of instructions from the Personnel Coordinator and effective daily personnel coordination
• Ensuring all field personnel are fully briefed on work scope, duties, risks, and HSE requirements
• Communicating job details, mobilisation schedules, and check‑in times to offshore and field crews
• Maintaining effective communication with third‑party agencies, supplier representatives, and internal stakeholders
• Promoting and driving a strong HSE, Quality, and Compliance culture across the UK offshore team
• Maintaining and updating manpower plans, competency trackers, training records, and PPE requirements
• Acting as a proxy for UKG and Fieldglass, supporting on‑call coverage, and providing team cover as required

Fuel your passion

To be successful in this role you will:

• Have strong proficiency in Microsoft Office applications
• Have experience with Fieldglass (highly beneficial)
• Have a strong understanding of Oracle systems
• Have excellent written and verbal communication skills
• Have strong interpersonal skills and the ability to work across multiple stakeholders
• Have excellent attention to detail and exemplary record‑keeping abilities
• Be a self‑starter capable of working with minimal supervision
• Demonstrate a strong safety mindset and actively participate in all company safety programs
• Have knowledge of personnel sourcing markets and workforce management practices

Work in a way that works for you

We recognize that everyone is different and that the way people deliver their best work can vary. This role supports working arrangements aligned with business and operational requirements.

Working with us

Our people are at the heart of what we do at Baker Hughes. We are committed to creating an inclusive, collaborative environment where employees are supported, developed, and empowered to grow their careers.

Working for you

For more than a century, Baker Hughes has led the way in energy innovation. We continue to invest in our people and reward individuals who demonstrate commitment to safety, performance, and customer success.

The Baker Hughes internal title for this role is: Dept Administrator II

About Us:

We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward – making it safer, cleaner and more efficient for people and the planet.

Join Us:

Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let’s come together and take energy forward.

Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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