Client Services-Receptionist Full Time

Investec – Where Out of the Ordinary Happens

At Investec, we do things differently. We’re a leading international bank and wealth manager built on a culture of curiosity, entrepreneurial spirit and human connection. Ideas are heard, ambition is celebrated, and impact is encouraged. As part of a team that challenges convention and strives for outperformance, you’ll help shape bold solutions for clients who expect something more than the ordinary.

Description of role and key responsibilities

Investec is an international specialist bank and asset manager that provides a diverse range of financial products and services to a niche client base, both corporate and retail. The role is to deliver a high-quality front-of-house and client experience service, supporting both internal and external clients while ensuring smooth day-to-day reception and workplace operations.

This role requires a proactive and professional individual who takes ownership of the client experience, working closely with Corporate Services and Real Estate teams to maintain high service standards across reception, meeting rooms, events, and switchboard operations.

Specifically:

Client & Guest Experience

• Provide a professional, welcoming front-of-house experience for internal employees and external clients
• Manage guest arrivals using the visitor management system
• Notify hosts promptly and ensure a seamless arrival experience
• Escort guests where appropriate and coordinate lift access
• Ensure a high standard of hospitality

Client Services Operations

• Support the day-to-day running of reception and client services
• Act as a point of escalation for service issues or operational queries
• Take ownership of Client Services standards, ensuring consistency at all times
• Build strong working relationships with internal stakeholders (Pas, AV, Catering, Facilities, etc.)

Switchboard

• Ensure switchboard is effectively covered during business hours
• Support coordination of team shifts to ensure adequate service coverage
• Ensure calls are answered and transferred in a timely and professional manner
• Liaise with IT to resolve technical issues where required

Meeting Room & Workspace Management

• Oversee meeting room readiness, ensuring rooms are clean, set up correctly, and turned around efficiently
• Manage room bookings via the operating system (e.g. Manhattan, hotel PMS or similar platforms)
• Liaise with facilities teams to resolve issues promptly

Event Support

• Support with the delivery of events
• Support registration desks, cloakrooms, and guest management
• Ensure signage, room setup, and guest flow are managed effectively
• Liaise with booking teams and stakeholders to ensure event requirements are met (overtime and operational support)

Facilities & Environment

• Maintain a clean, professional client-facing environment at all times
• Log and track facilities issues via the helpdesk system, ensuring timely resolution

Health & Safety

• Comply with Health & Safety policies
• Report hazards, incidents, or near misses and support emergency procedures (i.e., Fire Evacuation), liaising with H&S Lead, where required

Systems & Administration

• Use workplace systems effectively, including:
• Visitor management systems
• Room booking systems (e.g. Manhattan, hotel PMS or similar platforms)
• Helpdesk / facilities management systems
• Manage shared inboxes and communications
• Maintain accurate records and reporting

Core skills and knowledge required:

• Strong client service focus with a professional and approachable manner
• Confident working independently
• Strong organisational and multitasking skills
• Strong IT literacy
• Effective communication is a must

Qualifications and Experience:

• Experience in reception, front-of-house, hospitality, or corporate services environments for a minimum of 4 years.
• Experience managing meeting rooms, bookings, or similar operational workflows (e.g. room booking systems such as Manhattan, hotel PMS, or equivalent platforms)
• Experience in banking or high-end hospitality environment (desirable)
• Exposure to event coordination or workplace services (desirable)
• Basic understanding of audio-visual (AV) setup (desirable)

Technical Knowledge:

• Strong digital literacy, including proficiency with standard office software (Word, Excel, PowerPoint), online collaboration tools (Microsoft 365) and open to using and adopting new technologies such as AI tools.
• Experience with room booking or property management systems (e.g. Manhattan, hotel PMS or similar)

Core Competencies:

• Customer Focus: Delivers a consistently high standard of service to internal and external clients
• Relationship Management and Communication: Builds strong working relationships across teams and stakeholders
• Problem Solving and Decision Making: Identifies, analyses and resolves issues effectively
• IT Knowledge: Strong working knowledge of Microsoft Office and workplace systems
• Administrative Skills: Ability to multitask, prioritise workload and maintain attention to detail
• Operational Awareness: Maintains smooth day-to-day operations and identifies improvements

Skills and attributes:

• Strong attention to detail
• Professional, personable, and approachable
• Flexible and adaptable to changing business needs
• Works well under pressure and remains calm in a fast-paced environment
• Strong team player with the ability to collaborate effectively
• Proactive with a positive, “can-do” attitude
• Ability to use initiative and work independently
• Strong communication skills, both written and verbal
• Ability to prioritise, multitask, and deliver tasks to completion
• Solutions-focused with the ability to think beyond immediate issues
• Demonstrates behaviours aligned to Investec’s values

As part of our collaborative & agile culture, our working week is 4 days in the office and one day remote. We believe that being together enables us to live our values and support our clients and communities in an extraordinary way.

Investec offers a range of wellbeing benefits to make our people feel healthier, balanced and more fulfilled in their lives inside and outside of work. You can find a list of our benefits here

Embedded in our culture is a sense of belonging and inclusion. At Investec we want everyone to find it easy to be themselves, and to feel they belong. It’s a responsibility we all share and is integral to our purpose and values as an organisation. We believe that innovation thrives when everyone feels respected, included, and empowered to contribute.

We actively seek out diverse talent and foster an inclusive environment, encouraging applications from people of all backgrounds and experiences. Here, you’ll find networks, benefits, and development opportunities designed to support your career journey, wherever it may lead.

If this role excites you but you don’t meet every requirement, we’d still love to hear from you. Your unique perspective and experience could be exactly what we are looking for. Get in touch!

At Investec, we’re deeply invested in our clients, our colleagues, and our communities. It’s more than a mindset; it’s how we show up every day.

Be part of something Out of the Ordinary.

Recite Me

We commit to ensure that everyone is fairly assessed during our recruitment process. To assist candidates in completing their application form, Recite Me assistive technology is available on our Careers pages. This can be accessed by clicking on the ‘Accessibility Options’ link at the top of the page. The Recite Me tool includes a screen reader, styling and customisation options, a series of reading aids, a translator and more. If you have any form of disability or neurodivergent need and require further assistance in completing your application, please contact the Careers team at CareersUK@investec.co.uk who will be happy to assist.