Business Support Team Leader for DPS Service Full Time

As a Business Support Team Leader , you will be part of our valued team within our Surrey Child and Family Health Services, with access to:

• Salary from £26,250 depending on experience with access to our group pension
• Free tea, coffee and milk at your base location
• Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
• Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
• Online and face to face help with your mental and physical wellbeing – from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
• Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
• An open and just culture where you’re encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care – backed up by at least £100,000 of ringfenced innovation funding each year.

We have an exciting opportunity for an experienced Business Support Team Leader to join our friendly Business Support Team in our Developmental Paediatric Service

Working hours will be between 9am – 5pm Monday to Friday.

Once your training is complete and the team feels fully supported, there may be flexibility to reduce the number of on-site days .

In this role, you will provide day‑to‑day leadership and ‘back office’ support to our Developmental Paediatrics Service . This includes overseeing appointment booking processes, opening referrals, speaking with parents and carers, cancelling or rearranging appointments, and supporting the team to deliver high-quality, patient‑centred administration .

We are looking for someone with leadership and management experience, excellent communication skills, and a proactive approach to supporting colleagues . You will play a key part in creating a positive, well-organised and supportive environment for both the admin team and the families we serve .

If you are a confident, people-focused leader with experience in administrative services, we’d love to hear from you

Main Responsibilities

• Provide supportive day‑to‑day leadership for the administrative team, including supervision, one‑to‑ones, absence management, appraisals, training, and fair workload allocation .
• Communicate clearly, professionally and confidentially with colleagues, parents and external partners.
• Work closely with managers and senior practitioners to ensure referrals, appointments and service timelines are consistently met.
• Manage verbal and written communications, ensuring information is shared promptly and accurately.
• Represent the Business Support function at meetings, contributing to discussions and continuous service improvement .
• Use sound judgement to make decisions and identify when issues should be escalated to senior colleagues.
• Support recruitment activities, including shortlisting, interviewing and onboarding new team members as directed by the Business Support Manager .
• Prioritise your own workload while coordinating the team’s tasks effectively in a busy, fast‑paced environment.

Ideal Candidate

Essential

• Good general education to at least GCSE level or equivalent, including Maths and English.
• Qualification in supervisory or line management / relevant experience to NVQ 4 or equivalent level.
• Administrative experience in a busy, customer facing environment.
• Line management experience.
• Excellent planning and organisational skills and ability to meet deadlines.
• High levels of computer literacy – to include a good working knowledge of Microsoft Office packages incusing Outlook, Word, Excel.
• Ability to work as part of a team.
• Effective interpersonal and communication skills, both verbal and written.
• Ability to work with discretion, sensitivity and maintain confidentiality .
• Ability to prioritise and manage own workload and that of the team, in a busy environment.
• Experience of HR processes.

Desirable

• Previous health or social care experience.
• Knowledge of clinical systems or databases

Other requirements: the successful applicant will need to be a car driver

Please See Attached Job Description For Full Personal Specification.

Attached documents