Business Operations & Executive Assistant Full Time

Company Description

Clairmont Capital Group (“Clairmont”; the “Firm”) is a Los Angeles-based, multi-strategy Real Estate Private Equity firm that specializes in general partnership (“GP”) equity co-investments with best-in-class real estate sponsors and ­institutional equity partners across major, demographic-driven sectors throughout the US, UK and Europe. Through actively managed funds and separate accounts, Clairmont also focuses on platform-level investing as well as Tax-Advantaged investing. The firm is actively seeking to expand its market share and breadth of product offerings while maintaining focus on niche, dislocated, inefficient sectors.

Position Summary

Clairmont is seeking a highly organized, proactive, and detail-oriented Business Operations & Executive Assistant to serve as a central hub for the Firm’s day-to-day operations. This individual will play a critical role in ensuring the smooth functioning of the business across executive support, office management, HR administration, and general operational processes. The role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is excited to take ownership of a broad range of responsibilities that directly support firm leadership and overall business operations.

This is a high-impact position with significant visibility across the Firm and opportunity to grow alongside the platform.

Key Responsibilities

Executive & Administrative Support

·       Manage complex calendars, schedule meetings, and coordinate logistics for senior leadership

·       Coordinate internal and external meetings

·       Arrange travel, accommodations, and itineraries

·       Prepare meeting materials and assist with notetaking and follow-ups

Firm Operations & Office Management

·       Oversee day-to-day office operations, ensuring a well-functioning and professional environment

·       Manage vendor relationships, including building management, IT providers, and office services

·       Coordinate office supplies, equipment, and general upkeep

·       Organize team events, offsites, and internal initiatives

Finance & Administrative Support

·       Manage expense reporting, invoice processing, and vendor payments

·       Assist with budgeting and tracking of administrative and operating expenses

·       Support coordination of legal and compliance-related administrative items

HR & People Operations

·       Support onboarding of new hires, including logistics and documentation

·       Assist with benefits administration and employee records management

·       Help coordinate performance review processes and internal HR initiatives

Process & Project Coordination

·       Maintain organized digital and physical filing systems across the Firm

·       Track key recurring processes (e.g., compliance filings, renewals, internal deadlines)

·       Assist with special projects and cross-functional initiatives as needed

·  Identify opportunities to improve processes and increase operational efficiency

Qualifications / Requirements

·       4+ years of experience in an administrative, operations, or office management role within finance or a professional services environment (e.g., private equity, investment management, real estate, or investment banking)

·       Highly organized with strong attention to detail and ability to manage multiple priorities

·       Proactive, resourceful, and comfortable working independently in a small team environment

·       Strong communication and interpersonal skills

·       High level of discretion and professionalism when handling confidential information

·       Proficiency in Microsoft Office (Outlook, Excel, Word)

·       Experience with expense management and basic financial tracking preferred

What We Offer

Clairmont offers an opportunity to join a dynamic, collegial, and entrepreneurial firm that is enthusiastically committed to the personal and professional growth of its team members. We strive to maintain a positive, highly motivating work environment, where colleagues prioritize collaboration, integrity and genuinely enjoy working with one another. 

The company offers a compelling benefits package, including:

·       Strong team culture set in a favorable “work hard, play hard” environment

·       Competitive compensation package, commensurate with relevant prior work experience

·       Health insurance (Medical + Dental + Vision)

·       401(k) + company matching 

·       Unlimited Paid Time Off (PTO) program 

·       Mentorship/rigorous training by industry veterans