Assistant (Float – Legal Secretary) Full Time NEW

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg. Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary

Providing a high level and proactive support to an allocation of partners and associates in relation to client and administrative matters ensuring that the needs of the client are met.

Responsibilities/Duties

General

• Acting as gatekeeper for fee earners, answering telephone calls, directing as appropriate and providing accurate information.
• Diary management for fee earners.
• Assisting with the drafting of correspondence and documents where appropriate e.g. emails, event invites and engagement letters.
• Amending, converting and formatting documents and processing mark-ups; creating and amending pitch documents in Powerpoint;
• Arranging travel for fee earner meetings and events etc. including domestic and international travel.
• Assisting with fee earner time recording.
• Arranging internal and client meetings to include room bookings and organising lunches.
• Managing fee earner expense claims.
• Supporting wider team members as and when needed.
• Any other duties required to ensure a full administrative service to fee earners.

Matter Management and Input

• Opening new matters, assisting the fee earner with conflict checks and liaising with the risk/client engagement team.
• Completing matter opening forms.
• Assisting the fee earner with implementing and monitoring Chinese walls and insider lists when required.
• Assisting with billing tasks when required.

Client

• Client interacting role, therefore, knowledge of all key clients and their assistants with regular direct communication.
• Liaising with clients to arrange meetings.
• Assisting with answering billing queries by email or over the phone.
• Arranging BD/networking events with clients.

Required Skills

• Professional and courteous manner, building and maintaining effective working relationships.
• Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
• Knowledge of document management systems.
• Fast and accurate typing with excellent attention to detail.
• Ability to prioritise workload.
• Ability to self-manage and deal with conflicting priorities from different sources.
• Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners and clients.
• Ability to work effectively within a team as well as independently.
• Must be flexible.

Details

Team: This float Assistant will provide flexible administrative support across multiple teams or departments, covering absences and assisting wherever needed to ensure smooth office operations.

Salary and Benefits: Competitive

Hybrid: Monday-Thursday in office, ability to WFH on Fridays

Equal Opportunities

Simpson Thacher is committed to being a Firm where everyone can reach their full potential, irrespective of background, identity or circumstance. We recognise that in order to be successful we need to attract, retain and develop diverse talent at all levels. This means recruiting from the widest possible pool of talent and fostering a collegial environment which maximises collaboration and empowers everyone at Simpson Thacher to bring their whole selves to work. If there is anything we can do to accommodate you to participate fully in the recruitment or interview process, please let us know by emailing londonrecruiting@stblaw.com.