Army – Regimental Accountant Clerk Full Time

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation.  However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office full time due to nature of the role being customer focused.

Job Summary

Located within The Army Training Centre Pirbright (ATC (P)), this role offers challenges and high engagement with all staff across the establishment. ATC (P) is a fast paced environment offering exciting opportunities providing pivotal support to all members of personnel.

This post is based at ATC Pirbright, however until September 26, the role will also be required to carry out activities at Army Training Regiment Winchester, on a temporary detached duty basis, in support of critical training outputs and Winchester drawdown activity. Attendance at Winchester will be determined by business need and will be confirmed by Line Management on an as-needed basis. Once the Winchester drawdown is complete, the role will revert to Pirbright on a permanent basis.

Individuals will be entitled to claim travel expenses for journeys to and from Winchester, less the distance from home to their permanent duty station, in accordance with the Travel & Subsistence Policy. Use of pool cars will also be available.

This position is advertised at 37 hours per week.

Job Description

We are recruiting Administrative Officers to assist the Regimental Accountant with running of the Service Non-Public Funds, including a central bank account, taking ownership of the Junior Non-Commissioned Officer’s (JNCOs) Club and the PRI Shop. The roles is ideal for an individual starting their careers in the Civil Service or seeking an entry level administrative position in a large public organisation.

Administrative Officers provide essential support to operational teams by managing information, processing cases, and ensuring services run smoothly. There is a mandated 3 week course that must be undertaken once in the role. The course will cover 1 week manual booking keeping, 1.5 weeks of Paxton followed by assessments.

Key Responsibilities:

• Initiate the production of JNCO Club members bills on a monthly basis, ensuring charges are correct and authorised.
• Manage the accounting processes for the JNCOs’ Club in line with SFRs, ensuring accurate financial records and monthly member billing.
• Administer Direct Debit collections, resolve missed payments, and maintain accurate member information on Paxton Plus.
• Prepare monthly liquidity statements, end‑of‑month documentation, and audit ready financial records.
• Oversee day‑to‑day PRI Shop financial administration, including weekly stock updates on PAXTON, supplier payments, and stock reconciliation.
• Produce stock taking and sales reports, ensuring cash, stock, and adjustment figures accurately balance.
• Deliver a high standard of customer service to counter and walk in customers, handling enquiries and transactions professionally.
• Conduct bank runs with authorised escorts and manage payment and receipt checks for over the counter transactions.
• Complete arrivals and departures administration for unit personnel, ensuring all documentation is accurate and up to date.
• Maintain office records, registers, and checklists, including Fund Manager training compliance and policy aligned documentation.
• Provide administrative cover and general support to the Regimental Accountant, contributing to the smooth running of the Regimental Accounts Office.

We are recruiting Administrative Officers to assist the Regimental Accountant with running of the Service Non-Public Funds, including a central bank account, taking ownership of the Junior Non-Commissioned Officer’s (JNCOs) Club and the PRI Shop. The roles is ideal for an individual starting their careers in the Civil Service or seeking an entry level administrative position in a large public organisation.

Administrative Officers provide essential support to operational teams by managing information, processing cases, and ensuring services run smoothly. There is a mandated 3 week course that must be undertaken once in the role. The course will cover 1 week manual booking keeping, 1.5 weeks of Paxton followed by assessments.

Key Responsibilities:

• Initiate the production of JNCO Club members bills on a monthly basis, ensuring charges are correct and authorised.
• Manage the accounting processes for the JNCOs’ Club in line with SFRs, ensuring accurate financial records and monthly member billing.
• Administer Direct Debit collections, resolve missed payments, and maintain accurate member information on Paxton Plus.
• Prepare monthly liquidity statements, end‑of‑month documentation, and audit ready financial records.
• Oversee day‑to‑day PRI Shop financial administration, including weekly stock updates on PAXTON, supplier payments, and stock reconciliation.
• Produce stock taking and sales reports, ensuring cash, stock, and adjustment figures accurately balance.
• Deliver a high standard of customer service to counter and walk in customers, handling enquiries and transactions professionally.
• Conduct bank runs with authorised escorts and manage payment and receipt checks for over the counter transactions.
• Complete arrivals and departures administration for unit personnel, ensuring all documentation is accurate and up to date.
• Maintain office records, registers, and checklists, including Fund Manager training compliance and policy aligned documentation.
• Provide administrative cover and general support to the Regimental Accountant, contributing to the smooth running of the Regimental Accounts Office.

Person specification

Essential Skills Required:

• Good organisational skills
• Attention to detail
• The ability to communicate clearly both written and verbally
• A willingness to work as part of a team
• Excellent time keeping skills and ability to adapt to changing priorities
• Able to think outside the box and generate innovative idea’s
• Computer literate with experience of using MS Office applications including Word, Excel, OneNote, Teams, Outlook and SharePoint

Desirable Skills:

• Previous experience working with accounts would be beneficial.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Working Together
• Managing a Quality Service

Alongside your salary of £27,650, Ministry of Defence contributes £8,010 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development
• Free on-site parking
• Free use of the gym facilities, including the swimming pool
• On site coffee shop and café

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

When applying you will be asked to complete the Civil Service Numerical Test.

At application stage you will be assessed against the following:

• Your CV, including job history

At interview stage you will be assessed against the following:

• Experience
• Behaviour – Working Together
• Behaviour – Managing a Quality Service

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

Candidates will be required to complete an online Numerical Test.

Should you be invited to complete the online tests, please allow sufficient time to complete the tests and the remainder of the full application form; only candidates who are successful at the test stage will be invited to complete the remainder of the application by clicking ‘Submit Application’. Your application must be completed by 23:55 on the closing date of the vacancy. Late submissions cannot be accepted. The tests are not timed, as they work by giving you harder questions if you answer the previous question correctly, and easier if you get it wrong. You should allow up to an hour for each test, and each test must be completed before you will be invited to complete the second part of your application. Internet access will be required for the duration of the test. Please refer to the attached Candidate Guidance for further information.

Candidates That Reach The Minimum Required Pass Mark Will Have Their Results Saved As a Banked Score Against The Following Tests:

• New Civil Service Numerical Test

When a candidate has a banked score they’re not asked to re-take the same test providing it is set at the same level. Scores will be banked for a 6 month period from the date of test completion. If a candidate is invited to take the same test against multiple vacancies, the banked score will be recognised against all vacancies and all active applications will progress.

If you require any particular arrangements (for example due to a disability or health problem) to be made in order for you to complete the online test you MUST contact the DBS Enquiry Centre on 0800 345 7772 BEFORE accessing the online test.

Opening times Mon -Friday 0800- 1600 hrs.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : SamanthaCross
• Email : Samantha.Cross168@mod.gov.uk

Recruitment team

• Email : dbscivpers-resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.