Administrative Assistant – London Full Time NEW

We are looking for a versatile Administrative Assistant to provide comprehensive administrative support across our business. This role is ideal for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in keeping everything organised and efficient.

Key Responsibilities

• Provide general administrative support to management and staff
• Answer and direct phone calls and emails professionally
• Manage and maintain filing systems, both electronic and paper-based
• Prepare documents, reports, and correspondence
• Schedule and coordinate meetings and appointments
• Maintain office supplies inventory and place orders when needed
• Process and distribute incoming and outgoing mail
• Update and maintain employee records and databases
• Assist with onboarding new staff members
• Coordinate with suppliers and service providers
• Prepare and process invoices and expenses
• Support HR administrative tasks including rota management
• Maintain health and safety documentation
• Assist with stock control and inventory records
• Handle customer enquiries and administrative requests
• Support payroll preparation by collecting timesheets and attendance records
• Organise company events and staff meetings
• Perform data entry and maintain accurate records
• Undertake any other administrative duties as required

Requirements

• Proven experience as an administrative assistant, office administrator or similar role
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to multitask and prioritise workload effectively
• Professional and friendly telephone manner
• Discretion and ability to handle confidential information
• Proactive approach and problem-solving skills
• Reliable and punctual
• Ability to work independently and as part of a team
• Flexible and adaptable to changing priorities

Desirable Skills

• Experience in the hospitality, food service or retail sector
• Familiarity with HR and payroll systems
• Basic bookkeeping knowledge
• Experience with scheduling or rota software

What We Offer

• Friendly and supportive work environment
• Varied and interesting workload
• Opportunity to develop your administrative skills
• Staff discounts

Job Type: Full-time

Location: London

If you are a well-organised professional who enjoys supporting a busy team and ensuring smooth day-to-day operations, we would love to hear from you.

Pay: £44,420.00-£78,544.41 per year

Work Location: In person