Administrative Assistant 6m Contract Full Time NEW

Administrative AssistantInterSystems Corporation is a privately held software company with a 40-year track record of consistent growth and profitability. We view hiring, developing, and retaining the best people as key to our record of success.Job Summary:Provide PA and Administrative support for Senior Management and administrative support on an as-needed basis for other areas of the business.Job Responsibilities:PA support, including arranging internal and external meetings, booking travel, gatekeeping, processing expenses, etcGeneral admin support to the teams including organising flight, hotel and taxi bookings through a dedicated travel agencyAttendance at meetings which require preparation of agendas, collation of reports and the taking of accurate minutesArranging ad-hoc meetings, sometimes off-site, including organising cateringRaising purchase ordersTracking team travel and approval of invoicesProject support during implementation period including document management, control of project intranet page (SharePoint), minute taking at project reviewsReception cover for full time receptionist during breaks/holidays etc. (shared with rest of Administrative Services Group (ASG))General support as part of ASG teamProvide additional cover for other administrative staff during absences or when assisting with specific projects and ad-hoc tasksAssist in the organisation/coordination of Company eventsAct on behalf of the team as a liaison between internal departments, offices and customersRequired Skills and Experience:Previous Admin/PA experience is essential, preferably in an international companyExperience of supporting multiple managersKnowledge of supporting a Sales team is desirableStrong administration, planning and organisational skillsGood written and oral communicationAbility to produce accurate and professional written documentation, particularly on MS WordExperience using AI-powered productivity tools such as Microsoft 365 Copilot, ChatGPT, or similar platforms to support document creation, data analysis, presentation development, meeting preparation, and administrative workflows. Ability to write clear, effective prompts and instructions to generate accurate, relevant, and business-appropriate outputs from AI systems. Ability to evaluate, verify, and refine AI-generated content to ensure accuracy, professionalism, confidentiality, and alignment with business requirements. Strong understanding of responsible AI usage, including data privacy, information security, and appropriate handling of confidential business information. Self-starter who can be proactive and forward thinking but can also react quickly to urgent situationsGood working knowledge of MS Word, Excel, Outlook, and PowerPointKnowledge of SharePoint advantageousPrevious project support beneficialAbility to multi-taskAbout InterSystemsInterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.