Administration specialist Full Time NEW

岗位综述 | Job Summary

我们正在寻找一位细心且具备多任务处理能力的行政专员。该岗位将负责支持我们英国办公室的日常运营，确保办公环境的高效与规范，并为跨国团队提供行政保障。

We are looking for a detail-oriented and multi-tasking Administration Officer. This role will be responsible for supporting the daily operations of our UK office, ensuring an efficient and standardized work environment, and providing administrative support for our multinational team.

岗位职责 | Responsibilities：

• 资产与设施管理： 负责办公用品、固定资产、公司车辆及证件的采购、盘点与维护；处理相关费用的请款与支付
• 职场环境维护： 监督办公室的日常清洁、设施维修及秩序管理；作为与物业/房东沟通的接口，协调租赁及续签事宜
• 职场选址与装修： 负责办公室选址、装修、租赁及续签等事务的协调工作
• 商旅与接待支持： 安排员工出差接待与住宿事宜，确保出行顺利
• 员工关系与福利： 策划并执行公司各类节日庆祝及员工关怀活动，提升团队凝聚力；有行政活动策落地经验，对降本增效的预算管理有一定了解；每月核对员工考勤
• 通讯与账单管理： 管理公司通讯账户（固话、移动端），负责账单核对、费用续期及供应商管理
• 跨部门协调： 响应各部门行政需求，协调跨部门沟通，解决日常运营中的突发行政问题
• 其他：处理领导交办的其他事项及突发事件

Responsibilities：

• Asset & Facility Management: Responsible for the procurement, inventory, distribution, and maintenance of office supplies, fixed assets, company vehicles, and corporate certificates; process relevant payment requests.
• Workplace Environment Maintenance: Oversee daily office cleaning, facility repairs, and order management; act as the primary liaison with property management or landlords to coordinate leasing and renewal matters.
• Office Relocation & Renovation: Coordinate matters related to office site selection, renovation projects, leasing, and contract renewals.
• Business Travel & Hospitality: Arrange business travel, local reception, and accommodation for employees to ensure smooth transitions.
• Employee Relations & Benefits: Plan and execute various company festive celebrations and employee care activities to enhance team cohesion; experience in administrative event implementation and a solid understanding of budget management for cost reduction and efficiency is required; conduct monthly audits of employee attendance records.
• Communication & Billing Management: Manage company landline and mobile accounts, including bill inquiries, service renewals, and vendor management.
• Cross-departmental Coordination: Respond to daily administrative needs from various departments, coordinate cross-departmental communication, and resolve administrative issues to ensure smooth company operations.
• Other Tasks: Handle other matters assigned by leadership and manage any emergencies.

岗位要求 | Requirements：

• 经验要求： 至少 1 年行政相关工作经验，具有英国当地行政管理经验者优先
• 身份要求： 必须拥有合法的英国工作权利，公司不提供签证担保
• 语言能力： 中英双语流利，能够在中英跨文化环境下进行高效的商务沟通
• 通用技能： 熟练使用办公软件，具备良好的多任务管理能力及解决问题的积极态度
• 核心素质： 工作严谨，关注细节，具备较强的服务意识

Requirements：

• Experience: At least 1 year of experience in administration; previous administrative experience in the UK is highly preferred.
• Work Authorization: Must have the legal right to work in the UK; the company does not provide visa sponsorship.
• Language Proficiency: Fluent in both Chinese and English with excellent communication skills to work effectively in a cross-cultural environment.
• General Skills: Proficient in office software (Microsoft 365), with strong multi-tasking abilities and a proactive attitude toward problem-solving.
• Core Competencies: Rigorous work ethic, strong attention to detail, and a high level of service awareness.

办公地点 | Location：Suite F3&4, Amafhh House Quadrant Court, 44-45 Calthorpe Road, Edgbaston