Admin Assistant – Moseley Primary School Full Time

Moseley Primary School is seeking a highly organised, friendly, and professional Administrative Assistant to join our busy school office team. This is a key front-facing role where you will act as the first point of contact for parents, visitors, and staff, helping to create a welcoming and efficient school environment.

Working closely with the Office Manager and Senior Leadership Team, you will provide a wide range of administrative and financial support to ensure the smooth day-to-day running of the school.

What is the job role? Key Responsibilities

• Provide a professional and welcoming reception service for visitors, parents, and pupils
• Manage telephone enquiries, messages, and appointments efficiently
• Support school administration including letters, newsletters, and communications
• Coordinate and manage bookings for wraparound care (EDGE Club)
• Produce invoices, reconcile payments, and maintain accurate financial records
• Assist with administration of school trips, clubs, and events
• Maintain accurate pupil, financial, and administrative records
• Support ordering goods and monitor office supplies
• Liaise with external agencies, suppliers, and stakeholders
• Ensure safeguarding, data protection, and school policies are followed at all times

Who are we looking for?

Experience in an administrative or office-based role (school experience desirable)

Strong organisational skills and ability to prioritise workload effectively

Confident and professional communication skills

Competence using IT systems (Word, Excel, Outlook; Bromcom desirable)

Experience or understanding of financial administration

Ability to work under pressure and manage multiple tasks

Good literacy and numeracy skills (GCSE level or equivalent)

A welcoming and supportive school community

A varied and rewarding role at the heart of the school

Opportunities for training and professional development

The chance to make a real difference to children and families

Interested?

If you’re ready to take the next step in your career and be part of something special, we’d love to hear from you!

Past candidates need not apply. Closing Date (XXX Depending on the job); however, this advert will close as soon as sufficient applications are received, so you are advised to complete and return your application as soon as possible.

To apply for this role please complete the application form in full, detailing your skills and experience and what you can bring to the team. Email completed applications to cpadmore@moseley.coventry.sch.uk . If you would like to arrange an informal visit to the school, please contact the school office on 02476 593 572.

Closing date: 20th May 2026

Interview date: W/C 1st June 2026

Our workforce data shows that men and people from minority ethnic backgrounds are under-represented, we encourage applicants from these backgrounds to apply.  This does not prevent individuals with or without other protected characteristics as set out within the Equality Act 2010 from applying for this post.  

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS, all relevant safeguarding and pre-employment clearances, and the receipt of two satisfactory references.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

Coventry City Council

Attached documents

• Job Description and Person Specification
• Application Form