Accounts Payable Co-ordinator – 12 months FTC Full Time NEW

At Fora, we’re reimagining what the workplace can be.

We create inspiring, design‑led spaces that blend hospitality, community, and wellbeing—so people can work productively, creatively, and happily.

From our first London workspace over 20 years ago, we’ve grown to 60+ locations across the UK and Germany, supporting 30,000+ members and partnering with trailblazing brands like Ocado, The British Fashion Council, and Pangaia.

Backed by The Office Group, Blackstone, and Brockton Capital, we’re growing fast and pioneering conscious design, sustainable construction, and workspaces that empower people to work in their own unique way.

At Fora, we’re not just shaping workplaces—
we’re shaping the future of work.

The role :

This role is 4 days in the office and 1 WFA

This role blends first‑class day‑to‑day AP delivery with a mindset for continuous improvement. You’ll take ownership of your section of the ledger end‑to‑end, work closely with internal teams and suppliers, and help bring greater consistency, control, and efficiency to our procure‑to‑pay processes.

What You’ll Be Doing

Accounts Payable Operations

• Own a defined portion of the AP ledger across multiple legal entities, handling processing, queries, and supplier relationships end‑to‑end

• Process and validate PO and non‑PO invoices, applying robust three‑way matching
• Resolve discrepancies across price, quantity, and delivery, working directly with suppliers and internal teams
• Lead supplier statement reconciliations for high‑value and high‑risk accounts
• Apply consistent coding, approvals, and entity allocation in line with delegation of authority

German Portfolio Ownership

• Act as the AP point of contact for Fora’s German portfolio

• Manage supplier relationships and correspondence, handling queries in German where possible
• Apply working knowledge of German VAT and invoicing requirements, escalating where needed
• Coordinate with Treasury on SEPA payment runs and German banking arrangements

Payments, Controls & Reconciliation

• Support weekly and ad hoc payment runs, partnering closely with Treasury

• Maintain high standards of supplier master data quality, including bank change controls
• Drive down aged creditors and keep them down
• Contribute to AP controls including duplicate detection, statement coverage, and AP‑to‑GL reconciliation
• Support intercompany processing and reconciliation
• Apply segregation of duties across processing, approval, and payment release

Reporting & Stakeholder Engagement

• Contribute to weekly AP reporting on aged creditors, exceptions, and ledger position

• Represent AP in cross‑functional forums with Procurement, Property and Operations
• Act as an escalation point for internal stakeholders and suppliers

Process Improvement, Automation & AI

• Identify opportunities to automate and streamline AP and wider procure‑to‑pay workflows

• Take a hands‑on interest in AI tools for invoice coding, query handling, and statement reconciliation
• Update documentation as processes evolve, keeping the operating model clear and current

Month End & Ad Hoc

• Support a clean month‑end close, including accruals and exception management

• Assist with journals and wider finance initiatives as the function continues to develop

Why join Fora?

• Be part of a highly professional, collaborative finance team
• Gain exposure to a complex, international, multi‑entity business
• Play a key role in keeping our supplier relationships strong
• Join a business that values ownership, improvement and people

Requirements

Essential

• Strong Accounts Payable experience in a high‑volume, multi‑entity environment

• Solid knowledge of the full procure‑to‑pay cycle, including PO and non‑PO invoices
• Proven expertise in three‑way matching and resolving invoice discrepancies
• Experience contributing to process improvement, automation or system change in Finance
• Hands‑on ERP experience (ideally SAP), including supplier master data, invoicing and payment runs
• Advanced Excel skills, with the ability to analyse the ledger and explain the story behind the numbers
• Confident working with Procurement, Operations, Property and external suppliers
• Experience supporting payment runs with Treasury and applying segregation of duties

Strongly Preferred

• Fluent or working knowledge of German, written and verbal

• Experience supporting German AP, including VAT and SEPA payments
• Background in property, hospitality, flexible workspace or multi‑site environments
• Knowledge of SAP Business ByDesign, intercompany processing, or both
• A genuine interest in AI and finance automation, with real examples of tools or improvements you’ve supported

Qualifications (Desirable)

• AAT or ACCA (part‑qualified), or equivalent progression
• Exposure to treasury workflows or bank statement automation

Benefits

At Fora, we believe work should enhance your life—not compete with it. That’s why our benefits are designed to support your wellbeing, fuel your ambitions, and give you the freedom to live and work your way.

💼 Work Your Way

• Core working hours with flexibility – because life doesn’t run 9-5
• Two weeks ‘Work from Anywhere’ – swap your desk for a beach, a mountain… anywhere that inspires you

🌴 Time to Rest & Recharge

• 28 days’ annual leave + bank holidays
• Your birthday off – celebrate you
• Buy additional annual leave to create even more time for what matters

💪 Wellbeing & Security

• 5% matched pension scheme – supporting your future
• Life assurance for peace of mind
• Discounted gym membership to keep you feeling your best
• Health cash plan – supporting day to day medical expenses
• Mental wellbeing support – confidential in-person or online therapy sessions

🚴 Smarter, Greener Commuting

• Cycle to Work Scheme
• Season Ticket Loan to make your journey easier and more affordable

☕ Perks That Make You Smile

• 25% off at Fora cafés – your morning coffee just got better
• 2 x volunteer days / year