Accounts Assistant/Accounts Receivable Full Time NEW

Department: Finance

Reporting to: Accountant

Working Pattern: 5 days per week

Role Purpose:

To support the Finance function with responsibility for accounts receivable/debt collection and assisting with accounts preparation/administration across multiple entities. The role will also actively support continuous improvement of finance systems and processes.

Key Responsibilities

Accounts Receivable & Credit Control

·      Manage all aspects of debt collection, ensuring customer balances are collected within agreed payment terms.

·      Liaise with internal teams and customers to resolve invoice queries and payment issues.

·      Maintain accurate records of communications and payment commitments.

·      Preparation of report for monthly aged debt review meetings.

·      Ensure accurate set-up of customer account records on the system to include contact details, EU VAT validation check and agreed payment terms. Customer account forms input on file for all new customers.

·      Reassess customer credit terms.

·      Process cash allocation accurately, including filing customer remittances.

·      Create and post cashbook/sales journal entries.

·      Complete weekly/monthly sales routines and process sales credit notes.

·      General office/admin tasks.

·      Provide cover for colleagues as needed.

Accounts Assistant:

·      Assist with management accounts preparation/reporting for multiple entities.

·      Complete weekly bank reconciliations across sterling and foreign currency accounts.

·      Support month-end and year-end close processes – journal preparation, accruals, prepayments, supplier statement reconciliations.

·      Complete intercompany account reconciliations, settlement of intercompany accounts.

·      Complete P&L nominal analysis as required.

·      Assist with stock analysis/reconciliation and reports.

·      Assist with preparation of VAT returns for 5 companies and Intrastat/EC Sales list reporting.

·      Assist with balance sheet reconciliations.

·      Complete statutory surveys.

·      Assist with year-end account procedures for 10 entities and all applicable audits.

Cost & Expense Processing:

·      Process company Mastercard and expense invoices through EFACS.

·      Collect, review and match expense receipts to card statements and employee claims.

·      Accurately allocate all employee expenses to the correct job numbers and cost centres.

Systems & Process improvement:

·      Proactively identify, investigate and champion system and process improvements to streamline finance processes.