Accounts Assistant / Accounts Payable Clerk Full Time NEW

Job Title: Accounts Assistant / Accounts Payable Clerk
Location: Dumfries
Employment Type: Part-time/Full-time, Permanent
Salary: £26,224 per annum
Working Hours: Monday to Friday, 8.30 AM – 5:00 PM

Are you meticulous with data entry, excel-savvy, and passionate about maintaining accurate records? Join Gallus, a leading Ecommerce company located in The Crichton, Dumfries, as we expand our family. We are seeking a dedicated Accounts Assistant / Accounts Payable Clerk with a keen eye for detail and strong organizational skills.

About Gallus:
Join Gallus Online and experience a vibrant and bustling atmosphere that embodies our unique company culture. At Gallus, we foster a casual and inclusive environment where innovation and collaboration thrive. We value the diverse perspectives and ideas of our team members and encourage them to take ownership of their work, embracing challenges as opportunities for personal and professional growth. Open communication, mutual respect, and a strong sense of community are at the core of our values. Join us and be part of a supportive and empowering team that celebrates creativity and offers ample opportunities for advancement. Your contributions at Gallus Online will make a meaningful impact in a dynamic and exciting industry.

Job Summary

We are looking for a proactive and detail-oriented Accounts Assistant to join our small finance team in Dumfries, within a fast-paced online retail environment. You will play a key role in processing purchase invoices, maintaining accurate financial records, and supporting the smooth running of the accounts payable function in a high-volume e-commerce setting.

The role predominantly involves accounts payable duties with some other finance tasks required. We would support development within the department for suitable candidates where additional duties are taken on.

Key Responsibilities

· Process high volumes of supplier invoices relating to purchases, logistics providers, and operational expenses

· Accurately code invoices to the correct nominal ledger accounts in line with company policies

· Match purchase orders and supplier invoices, particularly for all purchases.

· Investigate and resolve discrepancies such as pricing differences, missing goods, or incorrect charges, liaising with suppliers and sales and customer service colleagues.

· Reconcile supplier statements and maintain up-to-date accounts payable records, identifying and resolving outstanding issues promptly

· Manage relationships with key suppliers

· Monitor aged creditors and ensure discrepancies are investigated in a timely manner

· Assist with VAT compliance by ensuring invoices meet HMRC requirements and are recorded correctly

· Assist with answering both customer and supplier emails and phone calls on a timely manner

· Monitor email boxes for incoming invoices and statements

· Identify opportunities to improve processes, particularly around automation and invoice handling systems

· Ensure compliance with internal controls, financial procedures, and UK regulatory requirements

Key Requirements

· Previous experience in an accounts payable or finance role preferred but full training provided

· Basic understanding of accounting principles

· Proficiency in accounting software Microsoft Business Central 365 and CRM systems

· Good knowledge of Microsoft Office Suite, particularly Microsoft Excel

· Strong attention to detail and accuracy

· Good organisational and time management skills

· Ability to work well in a fast-paced and dynamic environment

· Strong communication skills

Benefits:

· Salary £26,224 pro rata

· Part-time/full-time, permanent contract with working hours 8.30am to 5pm

· Company Pension Scheme

· 20 days annual leave (pro rata) plus statutory holidays

· Comprehensive training and ongoing professional development opportunities

· Friendly and supportive work environment

· Opportunity for career growth and advancement where relevant

Job Types: Full-time, Permanent

Pay: £26,224.00 per year

Benefits:

• Company pension
• On-site parking

Ability to commute/relocate:

• Dumfries DG1 4TA: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you happy to work in an office full time?

Work Location: In person