People & Talent Administrator Full Time NEW

Care Access is working to make the future of health better for all. With hundreds of research locations, mobile clinics, and clinicians across the globe, we bring world-class research and health services directly to communities that often face barriers to care. We are dedicated to ensuring that every person has the opportunity to understand their health, access the care they need, and contribute to the medical breakthroughs of tomorrow.

With programs like Future of Medicine, which makes advanced health screenings and research opportunities accessible to communities worldwide, and Difference Makers, which supports local leaders to expand their community health and wellbeing efforts, we put people at the heart of medical progress. Through partnerships, technology, and perseverance, we are reimagining how clinical research and health services reach the world. Together, we are building a future of health that is better and more accessible for all.

To learn more about Care Access, visit www.CareAccess.com.

How This Role Makes a Difference

As a People & Talent Administrator at Care Access, you will play a dual role in supporting both recruitment and HR administrative functions across several international locations outside the US, including Poland, the UK, and other countries. Reporting to the Director, Global HRBP you will be instrumental in helping scale our growing team by identifying top talent and ensuring smooth HR operations. This is a dual focus role with responsibilities flexing between recruitment and people administration based on business needs, with a particular emphasis on supporting Poland and the UK.

How You’ll Make An Impact

• People Administration Responsibilities:
• Support payroll consolidation processes in collaboration with external vendors.
• Manage local employment contracts, documentation, and HR records in line with GDPR and local regulations.
• Assist with onboarding and offboarding processes, ensuring compliance and smooth transitions.
• Support health and safety compliance efforts in line with local regulations.
• Track and manage employee absences and leave requests.
• Maintain accurate HR records and documentation.
• Respond to employee inquiries and provide administrative support across HR processes.
• Collaborate with internal stakeholders and external partners to ensure HR operations run smoothly.
• Contribute to continuous improvement of HR processes and systems.
• Talent Acquisition Responsibilities:
• Champion employer branding and ensure a strong candidate experience across OUS markets.
• Source candidates through various channels, including job boards, social media, networking, and referrals.
• Screen resumes and applications to identify qualified candidates for open positions.
• Conduct initial interviews to assess candidate suitability and cultural fit.
• Coordinate and schedule interviews with hiring managers and other stakeholders.
• Work collaboratively with hiring managers to understand job requirements and develop selection criteria.
• Build and maintain relationships with candidates to facilitate a positive candidate experience.
• Provide guidance and support to hiring managers throughout the recruitment process.
• Utilize recruitment metrics and data to evaluate and improve recruitment strategies and processes.
• Assist in other talent acquisition activities and special projects such as campus hiring, recruitment campaigns, or entry into new markets.

The Expertise Required

• Strong understanding of recruitment processes and techniques.
• Knowledge of HR administration practices, especially in Poland and the UK.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy in documentation and tracking.
• Ability to work independently and collaboratively in a fast-paced, international environment.
• Proficiency in HRIS and applicant tracking systems (Workday and Greenhouse preferred).
• Flexibility and adaptability to meet changing business needs.

 Certifications/Licenses, Education, and Experience:   

• Minimum of 2–3 years of experience in recruitment and/or HR administration.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• English & Polish language fluency is essential.
• Experience supporting international HR operations is a plus.
• Familiarity with local labour laws and HR practices in Poland and the UK is highly desirable.

How We Work Together

Travel: Minimal (<10%), planned in advance. Benefits & Perks

• Paid Time Off (PTO) and Company Paid Holidays
• Medical, dental, and vision insurance plan options

Diversity & Inclusion

We work with and serve people from diverse cultures and communities around the world. We are stronger and better when we build a team representing the communities we support. We maintain an inclusive culture where people from a broad range of backgrounds feel valued and respected as they contribute to our mission.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Care Access is unable to sponsor work visas at this time.

If you need an accommodation to apply for a role with Care Access, please reach out to: TalentAcquisition@careaccess.com

Mandatory Employer Disclosures

Notice to Illinois applicants: Applicants are not obligated to disclose expunged juvenile records or adjudication, arrest, or conviction.

Notice to Connecticut applicants: Care Access may require applicants to submit to a urinalysis drug test in connection with an application for employment.

Notice to Arizona, Georgia, Indiana, and North Dakota applicants: Care Access complies with applicable laws prohibiting smoking in and around places of employment.

Notice to Massachusetts applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Notice to Rhode Island applicants: Care Access complies with Rhode Island law prohibiting smoking in enclosed areas within places of employment. Care Access is also subject to is subject to Chapters 29–38 of Title 28 of the Rhode Island General Laws.

Notice to Maryland applicants: UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.