Administrator/Buyer Full Time

Our Office Admin/buyer will be responsible for the dual mission of office efficiency and cost effective Procurement, You will support the day to day tasks in our office by providing key administrative support to the whole team, you will be responsible for supporting clients both here in the UK and overseas with enquiries and requests, you will be required to provide support for our Procurement team helping to prepare Quotes and Process Orders as well as Assist with Buying and overseeing Order progress. this will be a fast paced role where the key to successes will be a keen eye for details a very high level of organisation and effective Multitasking.

Key Responsibilities

1. Procurement & Buying Operations

• Supplier Management: Researching, vetting, and onboarding new vendors to ensure quality and reliability.
• Negotiation: Liaising with suppliers to secure competitive pricing, favourable payment terms, and volume discounts.
• Order Processing: Raising and tracking Purchase Orders (POs) through the full lifecycle from requisition to delivery.
• Inventory Control: Monitoring stock levels of essential items to prevent shortages without over-purchasing.
• Cost Analysis: Reviewing invoices for accuracy and comparing price tren

2. Office Administration

• Facility Management: Coordinating with building services, cleaning crews, and maintenance technicians.
• Communication: Managing the central office inbox and acting as the first point of contact for phone enquiries.
• Documentation: Drafting contracts, maintaining digital filing systems, and preparing reports for management.
• Financial Support: reconciling supplier invoices and assisting with basic bookkeeping or expense management

Skills & Qualifications

• Technical: Proficiency in Microsoft Excel (for data analysis) and ERP or purchasing software (e.g., SAGE, Oracle, or Xero).
• Commercial Awareness: A strong understanding of market trends and the ability to judge the “value” of goods.
• Organization: Expert ability to multitask, as you will often be switching between administrative tasks and urgent buying requests.
• Negotiation: Confident communication skills to challenge supplier pricing and resolve disputes.
• Education: Typically a High School Diploma or degree in Business/Logistics; CIPS (Chartered Institute of Procurement & Supply) certification is a major advantage