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An exciting opportunity has arisen to join our Acute Services Medical Directorate as a Ward Administrative Assistant, providing comprehensive administrative and clerical support to our Senior Charge Nurses and their teams.
Responsibilities Will Include
Delivering high-quality administrative support
Managing annual leave records & calculations and updating relevant electronic systems with rota and absence information. Working with both decimal and time-based formats for accurate recording
Creating/maintaining electronic databases or other tracking systems, e.g. to monitor attendance or keep accurate records
Essential Requirements
Educated to Standard Grade level
RSA/SCOTVEC qualification or equivalent, or relevant previous experience
Excellent keyboard skills and proficiency in Microsoft Office
Previous administrative experience
Knowledge of confidentiality, GDPR, and safe handling of information
Ability to work independently and as part of a team with minimal supervision
Strong numeracy, communication, and English language skills
Desirable
Knowledge and experience of a hospital environment
Familiarity with NHS systems and processes (training will be provided)
If you are highly organised, detail-oriented, and passionate about supporting clinical teams, we would love to hear from you.
Please note this interview process includes a competency test to ensure the candidate has the necessary skills to perform the role.
For more information please contact Kerry Thomson, Admin & Secretarial Services Manager on 01592 643355 ext 21386
AI tools like ChatGPT or Copilot can be great for planning and preparing your applicationbut your answers must be your own.
- Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
- Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
- Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand younot an AI tool.
A requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme Prior to appointment.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.
As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form.
We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.