Executive Operations Lead – FSP Full Time NEW

Role OverviewIQVIA is hiring to expand our dedicated Real World Evidence (RWE) FSP team, working fully within the environment of a prominent Pharma company. The Executive Operations Lead serves as a central coordinator and operational partner for executive leadership and staff both locally and on a global scale. This role blends executive support, office management, and team operations responsibilities to ensure smooth day-to-day execution of strategic priorities and administration needs. The Executive Operations Lead acts as a trusted “go-to” resource for staff and leadership, proactively identifying needs, creating and improving processes, and driving follow-through across teams. This individual plays an important role in enabling leadership effectiveness, supporting team engagement, and maintaining operational excellence in a matrixed environment.Essential FunctionsManage complex executive calendars, including meeting prioritization, scheduling, and resolving conflictsCoordinate logistics for on-site and off-site meetings and events, including scheduling travelFacilitate team communications, including recurring meetings, updates, and announcementsAssist in preparing presentations and materials for department and team meetings including summaries and follow-ups to support decision-making and alignmentMaintain strict confidentiality and professionalism in handling sensitive informationOversee general office operations, including space management, equipment coordination, and vendor interactionsServe as a primary point of contact for team members, helping resolve day-to-day operational questions and issuesCoordinate onboarding activities, including new hire setup, access, and orientation supportMaintain relationships with internal functions (e.g., IT, procurement) to support team needsContribute and/or lead small to medium operational initiatives, including planning, tracking progress, and reporting summaries to leadershipDevelop and maintain tools, trackers, and documentation to support operational visibility and executionIdentify opportunities to streamline administrative workflows and improve efficiencyDemonstrate curiosity and proactive engagement with emerging AI tools and technologies to enhance productivity and efficiencyQualificationsBachelor’s degree or equivalent experience5–8 years of experience in operations, executive support, project coordination, or related rolesAdvanced administrative training with a minimum of five (5) years prior related experienceStrong organizational and time management skills with the ability to manage competing prioritiesExcellent written and verbal communication skillsProven ability to work effectively with stakeholders at all levels of the organizationHigh level of discretion, professionalism, and judgmentStrong problem-solving skills with a proactive, solution-oriented mindsetFlexibility to adjust to constantly changing demands and prioritiesAbility to manage details while maintaining a broader view of priorities and objectivesExpert competency level in Microsoft Office and collaboration toolsRole includes onsite presence in local office three days per week and as required for business needs to support team operationsIQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.comIQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.