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About the jobA leading elite US law firm is looking to hire a HR Administrator to join its highly regarded London HR team, on a fixed term contract for 12 months. We are looking for candidates with HR experience gained within a law firm.About the RoleThe HR Administrator is responsible for the daily administration of Human Resources operations. Both the HR Assistant and HR Administrator are expected to provide mutual support and ensure cover during each other’s absence. This position is office-based and requires attendance three to four days per week (four days during probation, with flexibility following probationary period).Responsibilities Provide administrative support to the Human Resources team, including:• Handle HR inbox and queries• Maintain HR files and e-files• Draft standard correspondence (letters, references)• Amend spreadsheets discussed during weekly team meetings• Update key spreadsheets (structure charts, maternity, secondment)• Support recruitment and new joiner administration, including creating job requisitions, arranging interviews• Process invoices and credit card transactions• Act as a super user of the Workday system, managing changes such as processing joiners and leavers, running HR reports, and assisting in the resolution or escalation of system-related issues• Assist with monthly overtime reports• Respond to routine HR queries from employees and partners in a timely and professional manner • Administration support of key dates (5 years’ service etc.), wedding gifts, ordering flowers, eye tests etc• Administer the leaver process WEIL101313788199940.5002• Provide cover in the absence of the HR Assistant and, where required, the Recruitment Coordinator• Supporting other sub teams within the HR team on their administrative duties as required • Other ad-hoc projects or duties as required.Skills required • Previous administrative experience within an office environment (previous HR experience preferable and a distinct advantage)• Strong organisational skills• Excellent attention to detail and accuracy• High level of confidentiality• Excellent verbal and written communication skills, with the ability to communicate with individuals at all levels • Excellent grammar and spelling• Proficient in Microsoft Word, Outlook and Excel (2010)• Strong interest in the use of AI tools• Willing and enthusiastic with a flexible approach• A proactive attitude and the ability to take on new tasks• Able to work in a fast-paced team environment• Self-motivated, with the ability to juggle deadlines• Reliable, resourceful and capable of working independently when required Training and Professional DevelopmentYou be offered a variety of technical training and soft skills courses, to ensure your continuous learning and professional development. Benefits include Private Medical Cover, Pension Scheme, Healthcare Cash Plan, Income Protection Scheme, Employee Assistance Programme (EAP), Health screening, and Life Assurance.Office Perks: Onsite Gym, Massage/Acupressure servicesCafé 110 (subsidised food & drink)Fruit deliveryThursday Cake TrolleyAccess to other rewards and discounts. If you’re ready to elevate your HR career, we’d love to hear from you![If you do not hear back from us within 4 weeks of applying for this role,please assume that your application was unsuccessful on this occasion].
