Clubs and Societies Coordinator (Sport, Performance and Interest) Full Time NEW

(Salary Band E1 – In line with SUBU’s pay framework, new employees are appointed at the lower end of the salary band). Please see Recruitment Pack Here (right click to open in new tab) About the Role The Clubs & Societies Coordinator sits within the Student Opportunities Department, part of Student Participation at SUBU. The department is responsible for providing a wide range of extra-curricular opportunities for Bournemouth University students, supporting engagement beyond academic study. The role of the Clubs & Societies Coordinator focuses specifically on coordinating the service provision for clubs and societies at SUBU, ensuring that these student-led groups are supported and able to operate effectively. The role works closely with the wider Student Opportunities Team to support the development of a diverse range of student-led clubs and societies, encouraging student leadership, participation, and group activities across campus. The position also contributes to the promotion of the services offered by the Student Opportunities Department, ensuring that opportunities are accessible and engaging for the diverse student community and actively working to remove barriers to participation where they exist.

Purpose of the Role The Clubs and Societies Coordinator (Sport, Performance and Interests) is responsible for coordinating the administration of processes and procedures, including the policies required to effectively manage and develop clubs and societies within the Sports and Performance and Hobbies and Interests categories. These include groups such as Climbing and Performing Arts, as well as societies focused on hobbies and interests such as Chess and Language Learning. The role is responsible for maintaining and updating information systems to ensure accurate and effective service delivery to students. It also oversees the financial procedures and budgets associated with clubs and societies, providing guidance and support to student leaders so they can manage funding and resources responsibly. In addition, the role collaborates in the creation and delivery of training for student committee members, supporting them in their roles and helping them develop skills that enhance their employability. The position also requires maintaining up-to-date knowledge of health and safety legislation and ensuring this knowledge is communicated to students so that risk assessments and other safety measures are implemented effectively. Through these responsibilities, the role supports the successful operation and continued development of student-led clubs and societies at SUBU.

Key Tasks

• Administration Duties: Email and diary management, and administrative procedures relating to clubs and societies’ finances, training, health and safety, and record keeping. This role will also provide administrative support for a range of activity types, including large-scale events and international trips.
• Communication Duties: Verbal and written communication with stakeholders, student committees, SUBU staff, Full-time Officers, University staff, and other external contacts through multiple platforms.
• Organisational Duties: Support the organisation and running of the department, prompting staff and students for input into various matters and development activities throughout the year.
• Data Duties: Maintain and manage various records and information systems.
• Project Duties: Coordinate and administer a variety of projects, campaigns, activities, or initiatives as directed by students and Full-time Officers.
• Analytical Duties: Collect feedback formally and informally to review and update processes in order to enhance engagement and reduce barriers to participation.
• Key Union Events Duties: When required, assist with the promotion, organisation and administration of key departmental activities and larger Union events such as Freshers, Summer Ball and Student Awards.
• Advice and Guidance Duties: Support student, Union and Officer projects, campaigns and events, and assist committee members with learning and development in their roles.
• Mentoring Duties: Organise, create and deliver training for clubs and societies committee members, and support students with their annual AGMs and elections.
• Welfare Support: Act as a key signposting body for student support and wellbeing resources available through SUBU, BU and relevant external organisations.
• Financial Duties: Monitor clubs’ budgets and funding as part of the Student Opportunities Department budget, oversee the inventory process for departmental assets, and organise, attend and contribute to Clubs and Societies Awarding Committee meetings to allocate club funding and approve new groups.
• Strategic Duties: Contribute to and implement operational plans and departmental objectives.
• Reviewing and Evaluation Duties: Assist in reviewing current processes and sector best practice to support the continuous improvement and development of student opportunities.
• Engagement Duties: Encourage student engagement, ensuring that the functions of the Union have a strong presence on campus.
• Networking Duties: Work closely with colleagues within the department, Union Officers, other Student Engagement departments, other SUBU teams, contacts in BU, and external organisations.
• Compliance Duties: Maintain training records for risk assessments and first aid, including accident reporting, and ensure compliance with health and safety requirements.

General for all staff

• Key Union Events Duties: proactively to assist with the organisation and administration of Union events such as Fresher’s Fayre and the Summer Ball.
• Staff must always adopt and endorse the company’s strategy and values as well as all supporting policies, across all aspects of the role.
• Participate in training, meetings or conferences considered relevant to their job with agreed Personal Development plan
• Carry out your duties with full regard to the rules, policies and procedures and conditions of service contained in the staff handbook.
• Abide by the Organisation’s policies and procedures.
• Adhere to all health and safety legislation.
• SUBU is committed to promoting, educating, and taking direct action on environmental sustainability. All SUBU employees are expected to integrate environmental sustainability values and action into their role where feasible.
• To undertake any other task that is deemed reasonable within your skill set.

Person Specification

• The successful candidate will demonstrate the following skills, knowledge, and attributes:
• Administrative Skills: Strong organisational abilities with the capacity to manage multiple tasks efficiently and effectively.
• Adaptability: Able to respond positively to changing priorities and demands.
• Communication Skills: Excellent verbal and written communication skills, with the ability to communicate effectively with a wide range of stakeholders.
• Self-Motivation: Proactive, with the ability to work independently and take initiative.
• Leadership and Training: Proven leadership skills and the ability to deliver training and guidance to a diverse group of students and colleagues.
• Learning and Development: Knowledge of learning and development principles, with the ability to support others in building skills and capabilities.
• Interpersonal Skills: High levels of empathy and emotional intelligence, fostering positive relationships and understanding the needs of others.

SUBU is committed to becoming a more inclusive and diverse organisation that better represents the student communities we serve. This commitment to inclusivity is one of our core organisational values. Being a diverse organisation means ensuring that people from marginalised communities are involved in decision-making processes at all levels within SUBU. We therefore encourage applications from individuals from the following communities: people from Black, Asian and Minority Ethnic backgrounds; people with disabilities; people of marginalised genders; and LGBTQIA+ individuals. All submitted applications are anonymised as part of our recruitment process, and appointments are made based on skills and competencies.

About The Department

The Student Opportunities Department at SUBU provides a wide range of extra-curricular activities that enhance student engagement beyond academic study. The team supports the development and delivery of student-led clubs and societies, promoting participation, leadership, and community building. Through collaboration with students, the University, and external partners, the department ensures opportunities are inclusive, accessible, and contribute to a vibrant campus experience.

About Us

SUBU is dedicated to enriching the lives of Bournemouth University students, whether that is through clubs and societies, putting on events in our venues or by supporting students with our Advice Service. We exist to further the interests of students at Bournemouth University, and everyone in our team contributes to that. At SUBU, you’ll find people who are passionate about their work, and believe in our values of Supportive, Progressive, Integrity, Collaborative, and Equity. We want you to help us achieve our strategic goals. If you think you have the right skill set, a positive attitude and feel that you can be a great addition to our team, we we would love to hear from you.