Site Administrative Assistant Full Time

Site Administrative Assistant

📍 Department: Production & Logistics

👤 Reporting to: Production & Logistics Manager

📌 Location: Rye, UK

⏰ Working Hours: 07:30 – 16:00 / alternating shifts 08:00 – 16:30

🎯 Role Purpose

The Site Administrative Assistant provides essential administrative support to the Production & Logistics function, ensuring accurate SAP processing, stock control administration, purchasing support, and maintenance of production-related documentation and records.

The role requires strong organisational skills, attention to detail, and the ability to process and manage data efficiently to support operational and analytical business requirements.

🧠 Key Skills & Experience

The successful candidate will demonstrate:

• Previous experience using SAP within a production or manufacturing environment
• Experience raising work orders and performing accurate data entry
• Good working knowledge of Microsoft Office applications, particularly Excel
• Strong numeracy and literacy skills
• Excellent organisational and communication skills
• Ability to work both independently and as part of a team
• High attention to detail and accuracy

⚙️ Key Responsibilities

• Adhere to all Tradebe policies, procedures, and health & safety requirements, ensuring all documentation is completed accurately
• Ensure compliance with all relevant regulatory requirements relating to waste transfer documentation
• Raise purchase requisitions and purchase orders (POs) within the SAP system
• Maintain communication with purchasing managers regarding delivery schedules and changes to expected delivery dates
• Ensure all incoming goods are accurately booked into the site booking system
• Process all stock movements (bulk materials and consumables) through SAP for Production and QC departments
• Maintain document links for production spreadsheets and scanned records
• Raise SAP documentation for internal stock/material movements and process completed paperwork
• Input production overtime data from shift managers into payroll systems
• Raise SAP orders and complete documentation for bulk waste disposals
• Maintain training record files and registers for production personnel
• Maintain purchasing and delivery tracking spreadsheets (POs, expected and actual dates)
• Ensure chemical consumables are correctly booked into SAP and reflected in stock systems
• Maintain transport documentation for goods in/out
• Report administrative near misses via company reporting tools
• Update KPI spreadsheets relating to ageing stock for Planning Manager review

🌟 Personal Attributes

• Proactive and reliable approach to work
• Strong administrative and multitasking abilities
• Ability to manage priorities in a fast-paced environment
• Collaborative and supportive team player
• Commitment to accuracy, compliance, and continuous improvement

🧾 Desirable Experience

• Experience in manufacturing, waste management, chemical, or industrial environments
• Familiarity with stock control and logistics administration
• Experience with compliance or regulated documentation systems