Senior Admin Assistant Full Time NEW

Administrative Support Specialist

Job Overview

We are looking for a highly organized and reliable Senior Admin Assistant to provide high‑level administrative and operational support to management. This role plays a key part in ensuring structure, efficiency, and smooth day‑to‑day operations, while supporting managers primarily based in the United States, with senior managers based in the UK.

This is a fully home‑based position suitable for someone who enjoys working independently, bringing order to complex situations, and supporting multiple stakeholders in a professional, structured manner. The ideal candidate is detail‑oriented, proactive, comfortable working with data and systems, and able to maintain clarity and organization in a fast‑moving environment.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support to management, including calendar coordination, meeting organization, and follow‑up actions
• Prepare, format, maintain, and distribute documents, reports, presentations, and routine correspondence
• Organize, record, sort, and maintain files and information in line with internal standards
• Manage email and information flow, respond to inquiries, and route requests appropriately
• Coordinate travel arrangements, meetings, and appointments as required
• Operate standard office systems and tools to support daily administrative activities

Operational & Cross‑Functional Support

• Support managers with administrative tasks across finance, planning, HR, IT, and other corporate services as needed
• Assist with data tracking, reports, and preparation of materials for leadership discussions
• Act as a coordination point between managers and internal teams, supporting clear communication and execution
• Proactively track action items, deadlines, and deliverables to ensure follow‑through

Organization & Process Support

• Bring structure to complex workflows by organizing information, priorities, and timelines
• Support process consistency and identify opportunities to improve administrative efficiency
• Work confidently with systems, data, and reports to ensure accuracy and transparency
• Handle sensitive and confidential information with a high level of discretion and professionalism

Working Hours & Location

• Full‑time, fully home‑based role
• Standard working hours approximately 08:00 – 17:30 (local time)
• Role supports US‑based managers, but does not require working US time zones

Qualifications

Required

• High School Diploma or equivalent
• Minimum of 3 years of experience in an administrative, secretarial, or similar support role
• Strong organizational, prioritization, and time‑management skills
• Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills in English
• Ability to work independently in a remote setup

Preferred

• Experience supporting senior managers or leadership teams
• Experience working in an international or matrix environment
• Comfort working with data, reports, and structured processes

Key Skills & Competencies

• Highly organized and detail‑oriented
• Proactive, dependable, and self‑driven
• Comfortable managing multiple tasks and changing priorities
• Calm and professional approach, even in complex situations
• Strong sense of ownership and accountability
• Service‑oriented mindset with attention to quality and accuracy

Why Join This Role?

This role offers the opportunity to work closely with international management, contribute to the effectiveness of leadership teams, and play a meaningful part in ensuring smooth operations. You will be trusted as a key support professional and valued for your ability to bring structure, reliability, and clarity to daily business activities.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.