Operations & Admin Coordinator Full Time

Role Operations & Admin Coordinator

Main Activities; Admin, sales, CRM, and bookkeeping

Type Voluntary — Part Time

Commitment Approximately 4 hours per week

Working pattern Flexible, remote working

Are you organised, personable, and commercially minded? Archimake needs someone to keep our operations running smoothly and help us convert interest into bookings — this is a role where your people skills matter just as much as your admin ability.

About Archimake

Archimake is a busy, growing architecture education and research organisation. We have parents and schools enquiring about our programmes every week, and we need someone who can respond to those enquiries warmly and professionally, manage our customer relationships, keep our records accurate, and support the financial administration that keeps the organisation running. This is a broad, varied role with real impact.

What You Will Be Doing

This role has three equally important dimensions. On the sales and customer side, you will be the first point of contact for enquiries from prospective parents and schools — responding promptly, building relationships, and helping to convert interest into bookings. You will manage and maintain Archimake’s CRM system, ensuring all contacts and communications are accurately tracked.

On the admin side, you will manage correspondence, maintain organisational records, support scheduling, and keep the day-to-day running of Archimake ticking over. On the financial administration side, you will maintain accurate income and expenditure records using FreeAgent and support our financial reporting.

We are looking for someone who

•        Is warm, confident, and comfortable communicating with customers and stakeholders

•        Has a commercial instinct and understands what it means to follow up and convert a lead

•        Is highly organised with excellent attention to detail

•        Is comfortable working with numbers and financial records

•        Can manage multiple tasks independently and meet deadlines

•        Is studying or recently graduated in business, administration, marketing, finance, or a related field

What You Will Gain

•        Experience spanning sales, CRM, administration, and financial record-keeping in one role

•        Direct exposure to how a growing education organisation acquires and retains customers

•        Hands-on experience with FreeAgent accounting software

•        A diverse and genuinely useful portfolio of practical skills

•        A reference and endorsement from Archimake’s Founder & Director on completion

•        Fully remote and flexible working

Qualifications

• Excellent Communication and Customer Service skills
• Abilities in Sales to support event promotion and participant engagement
• Highly organized with attention to detail and problem-solving aptitude
• Ideally Business Development or Business Management degree
• Experience or interest in architecture, design, or education is a plus

How to Apply

Please email contactus@archimake.org for Job Description.

To apply for this role, please email the following to the same email address:

• A current CV outlining your education, skills, and any relevant experience.

• A cover letter (no more than one page) explaining why you are interested in this role and what makes you a strong candidate.

We look forward to hearing from you.

• Archimake is committed to equality, diversity, and inclusion. We welcome applications from candidates of all backgrounds.