PA to Managing Director x2 and Associate Publisher Full Time NEW

We are looking for a Personal Assistant to provide key support to and work closely with the Managing Director for HarperNonFiction and HarperNorth, the Managing Director for HarperFiction and Associate Publisher for our HarperFiction, HarperNonFiction, Avon, One More Chapter and HarperNorth divisions. This is an integral role responsible for complex diary management and admin support for three individuals as well as some divisional administrative responsibilities, and also acts as a key point of contact for internal and external stakeholders. The successful candidate will be a confident communicator, highly organised, with a passion for publishing.Key Tasks And AccountabilitiesDiary management for MDs and Associate Publisher, ensuring effective management of time with no diary clashesScheduling and organising external and internal meetings, including preparing agendas, ordering hospitality and taking minutes for meetingsAdministrative support (arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)General office management (stationery, display shelving etc.) and point of contact for FacilitiesKey point of contact for authors and agents as well as internal stakeholdersKey liaison between CEO and MD Executive Assistants and Communications with regards to board-level meetings, reports and eventsMaintaining accurate and up to date email distribution listsReplying to unsolicited correspondence (customer comments, manuscripts etc.)Creating PowerPoint presentationsOverseeing prize submissions, award ceremonies and Bookseller submissionsSkills requiredExcellent organisational skills – able to handle and prioritise multiple tasksHigh level of accuracy and attention to detailExcellent IT skills, including Outlook, Word, PowerPoint and ExcelAbility to work calmly and effectively under pressure and meet deadlinesAbility to communicate confidently at all levels, discreet and sensitive in communicationHighly proactive with a strong sense of initiativeProven previous administrative experienceKnowledgeable in handling sensitive and confidential informationBenefitsHybrid working model (3 days in the office)28 days holiday plus bank holidays (option to buy and sell holiday days)Enhanced pay for maternity, paternity, adoption and shared parental leavePrivate healthcare cover and life assuranceSummer HoursFree access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portalSeason ticket loans (from day 1 for entry level) and cycle to work schemeRelocation Rent Support LoanEmployee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at WorkUnlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmesVirtual GP and eyecare vouchersGym membership discountOnsite physiotherapy (London only)Charitable donation matching and 2 volunteering daysWe’re a certified Carbon Neutral companyFree e-books and audiobooks, digital newspaper subscriptions and discounts on booksSubsidised canteen and retail discountsOnsite prayer roomAt HarperCollins, we value authenticity and integrity in our recruitment process. To ensure a fair and accurate evaluation of all applications, we ask that all responses to assessment questions reflect your own thoughts, experiences, and capabilities. This allows us to fairly assess your knowledge, skills, and experience to determine how they align with the role. We value diverse perspectives and genuine contributions, even if answers are not perfect. The use of AI tools or external assistance to generate responses is discouraged unless explicitly permitted for specific tasks.If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to stephanie.jemmett@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.