Team PA (6098) Full Time NEW

We’re a national law firm with a local reach. Our legal experts are here for you. Whether it’s personal or business, we understand that everyone’s situation is different. But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs. Working here you’ll feel a part of our friendly and inclusive environment.

We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities.

We’re always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators. Please speak to a member of our Recruitment and Onboarding team for more information.

We are looking for an engaged, highly competent Team PA to join our Business Services Group. The successful candidate would primarily be offering PA support to our busy Real Estate team in Brighton, working with a friendly and high-performing team of lawyers and other PAs to deliver exceptional service to our clients.

The successful candidate will be a key point of contact between the team and their clients, as well as the wider business and will offer high levels of support to team members by taking responsibility for administrative activities, ensuring the legal team can focus on delivering legal support to clients.

You will be required to:

• Show excellent written, verbal and telephone communication skills while assisting with queries and enquiries from clients and others on behalf of the team.
• Take responsibility for file management, including file opening, matter maintenance and file closure, ensuring files are compliant and are kept in impeccable order.
• Remain organised while providing personal assistance to partners and team members, including co-ordinating diaries, arranging all aspects of internal and external appointments and meetings, arranging travel and accommodation and submitting expenses.
• Coordinate an efficient and accurate billing process and support case handlers with providing the right level of information to clients to ensure swift payment of invoices. Develop a productive working relationship with our Finance Operations teams to ensure the delivery of this.
• Ensure the timely and meticulous processing of post and original documents
• Support with any team initiatives and projects, including Business Development activity
• Work collaboratively with your colleagues within your location and across the Group to provide a seamless and efficient, top-quality service to the business.
• A PA/Secretary with executive‑level experience, ideally within the legal sector or in a comparable professional services or financial environment.
• Previous experience in a Real Estate legal team (desirable, not essential)
• The ability to work confidently on their own initiative and be skilled at managing their time and prioritising a busy workload
• Fantastic communication skills, including an excellent phone manner and written skills (punctuation and grammar)
• The ability to work collaboratively within a busy team and build strong working relationships
• A solution-focused approach with the ability to make things happen
• A detailed, organised, and accurate approach to your work.
• 25 days holidays as standard plus bank holidays – You can ‘buy’ up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.  This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements.

We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim. 

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders.

We carry out pre employment screening to establish your eligibility to work in the UK, criminal record and financial checks ­with our trusted 3rd parties.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.