Personal Assistant to Chief Executive Officer Full Time NEW

Employment Type: Full-Time

Location: Bristol, UK

Contract Type: Permanent

Salary: £12.50 an hour; £24,375 per annum

Start date: ASAP

SAH Diagnostics is a gold award-winning company renowned for delivering exceptional diagnostic services across the UK. We are currently seeking dedicated, highly competent

Role Overview

We are seeking a proactive, adaptable, and highly organised Personal Assistant (PA) to the Board of Directors to support senior leadership and coordinate a wide range of operational, administrative, and logistical functions. This is a key role in ensuring the smooth running of both head office and wider company activities. It’s ideal for someone who thrives in a fast-paced, multi-faceted role and can work independently with minimal supervision.

Key Responsibilities

Executive & Administrative Support

• Act as the primary point of contact for the Board of Directors
• Sit in on meetings to take accurate minutes and follow up on actions
• Chair weekly company-wide meetings, prepare agendas, and share minutes
• Coordinate internal audits and management reviews with the Compliance Manager
• Maintain ISO compliance across five standards

Office & Facilities Management

• Manage the Bristol office environment and day-to-day needs
• Order and maintain office supplies, equipment, and snacks for kitchen and meeting rooms
• Book conference rooms and send calendar invites for meetings and company-wide events
• Handle incoming mail and ensure it reaches the right recipients

Operational & Logistical Support

• Manage inventory and consumable stock levels, including ordering and restocking
• Coordinate delivery and movement of stock across Bristol sites
• Oversee company vehicles – maintain records for MOT, insurance, road tax, and organise servicing/repairs
• Manage utilities across all company properties (gas, electric, water)
• Support property management tasks: rent, deposits, tenancy arrangements, furniture, waste collection, and council tax
• Process all construction-related invoices: break down costs and present summaries to the Directors for approval and payment
• Coordinate with internal and external construction teams: manage communications, schedule tasks, and organise delivery of equipment and materials for ongoing projects

Events & Communications

• Coordinate all internal and external events, including:
• Booking event booths and logistics
• Organising travel and accommodation
• Liaising with the marketing team for materials and merchandise
• Managing event payments and sponsorships
• Handle all communications for events, ensuring internal teams and external stakeholders are kept informed and up to date
• Send event invitations and updates to attendees in a timely and professional manner

Required Skills and Qualifications

Core Competencies

• Organizational Skills: Demonstrated ability to manage multiple tasks and establish priorities effectively.
• Time Management: Expertise in completing assignments within designated deadlines.
• Communication Skills: Proficient verbal and written communication capabilities.
• Problem-Solving: Adept at addressing challenges and resolving unforeseen circumstances promptly.
• Technical Proficiency: Familiarity with commonly utilized software such as Microsoft Office, Google Workspace, and scheduling tools.

Preferred Qualifications

• Prior experience serving in a Personal Assistant role or a comparable position.
• A commitment to discretion and confidentiality, especially when handling sensitive information.
• Flexibility to accommodate evolving tasks or schedules.

Key Skills & Attributes

• Excellent organisational and multitasking skills
• Strong ability to quickly switch between tasks and priorities
• Confident communicator with strong interpersonal skills
• Independent, self-motivated, and able to work with minimal supervision
• Practical, hands-on approach and problem-solving mindset

Requirements

• Must be Bristol-based, with a requirement to work in the Bristol office at least 3 days per week
• Full UK driving license and access to a vehicle is preferred (for local site support and stock movement)

Desirable Experience

• Experience in a PA, Office Manager, or operational support role
• Familiarity with ISO standards and compliance-driven environments
• Previous exposure to event planning, training systems, or property/facilities management
• Experience in the healthcare sector or other regulated industries